DRAI Statewide Web-based Data System Information Sheet

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OCFS is working with DCJS and OCA to develop a DRAI data system. Counties can anticipate the completion of the data system prior to DRAI implementation. To assist counties in developing implementation plans, we are providing a brief description of the basic functionality of the system. Additional training will follow when the system is completed. If the anticipated system capacity changes, OCFS will work with counties to revise their plans accordingly. 

The DRAI data system is expected to be a statewide web-based platform where county staff can access information required to complete (or update) the DRAI at the initial point of entry (i.e., front door of detention, pre-petition, and initial court appearance) or during later court hearing where an explicit request for detention is made by a party to the case. It will enable counties to score youth with the DRAI online, look up previously completed DRAIs stored in the system, and print out completed DRAIs. This information sheet provides a brief overview of the anticipated DRAI data system.

The DRAI Data System is a web-based system.

The DRAI data system can be accessed through networked computers. It allows county staff 24/7 access to the data elements necessary for the completion of the DRAI.

Access the DRAI data system with your assigned user name and password.

Each county will name designated persons to access the DRAI data system and complete the DRAI screening online. Designated county staff will be provided with a web link and user name and password. The web link will bring them to the eJusticeNY Integrated Justice Portal. By clicking “Login” and entering their user name and password when prompted, the Portal will guide them to the DRAI data system.

Prior to the DRAI screening, do a youth search.

The front page of the DRAI data system provides fields for entering a youth’s demographic information, such as name, gender, date of birth, county of residence, etc. This information facilitates a search of the NYS Office of Court Administration (OCA) records to check whether a youth has legal history with the Family Court. If a youth has a pre-existing DRAI, authorized users can search within the system by recorded DRAI IDs.

The youth search will return a list of youths if matches were found.

The returned youths will be ranked according to their likelihood of matching the youth of interest. County staff needs to utilize all available information to select which youth in the returned list best matches the youth of interest. If no matches were found, the search returns no results and county staff can assume that the youth of interest does not have a history with the Family Court.

When selecting a youth from the returned list, the system will provide petition and warrant information.

The following information will appear when selecting a matched youth from the returned list:

  • petition filing date,
  • petition type (e.g., JD or PINS), and
  • warrant issued date, if any.

If the youth was previously scored, authorized users will be able to view their most recent DRAI.

To complete a DRAI, you also need arrest charge information.

County staff also needs to check whether a youth is charged with the listed theft-related offenses to complete the DRAI. Charge information is commonly found in the police report available to county staff.

When youth enter or return at later points, look up and update the DRAI if necessary.

Some youth may enter or return at later points. For example, a youth screened at the front door of detention may be released with a Family Court Appearance Ticket (FCAT) and then go to petition. Authorized users can look up youth in the DRAI system and check for any pre-existing DRAI(s). In this case, there would be a pre-existing DRAI from the front door of detention. Please refer to the Implementation Guidelines for further details concerning when counties are required to update the existing DRAI or complete a new one.

Additional information needs to be entered into the DRAI data system.

The DRAI data system mirrors the paper copy of the DRAI. Therefore, items appearing in the DRAI paper copy must be entered into the DRAI data system. These data elements include:

  • Other demographic information such as race and ethnicity;
  • Guardian’s name, if available;
  • Youth’s current residence, if available;
  • Information relating to current offense, such as offense date, arrest date, arresting PD, county where arrest occurred, and arrest charges;
  • Worker completing the DRAI;
  • System point of DRAI screening. 

If the DRAI is completed after regular court hours, county staff are required to provide information regarding the outcome (whether the DRAI recommendation is followed), final decision (released, ATD, or detained), reasons for not following the DRAI recommendation, and the title and name of the person authorizing the decision not to follow the DRAI recommendation.