You are on this page: Grant for Payment of Retroactive Absences
Applications for the Payment of Retroactive Absences grant are no longer being accepted. The application period ended on January 6, 2023. For questions related to this grant opportunity, email: ocfs.sm.retro.absences.grant@ocfs.ny.gov
Contents
Statement of Grant Opportunity
The 2022 Enacted Budget authorized the New York State Office of Children and Family Services (OCFS) to issue payments for absences to child care providers that served at least one child in receipt of child care assistance for care provided on or after April 1, 2020, and prior to December 1, 2021. This is a one-time grant opportunity for licensed, registered, and enrolled legally exempt providers who are currently open and in good standing.
Amended 1/3/2023.
Full details can be found in the Statement of Grant Opportunity (Spanish/Español Statement of Grant Opportunity).
- Payments of Retroactive Grants Absences Overview:
- Child Care Retroactive Absences Grant Status Weekly Report: 4/21/2023
Important Dates
Event | Date |
---|---|
Application Portal opens: | 10/19/2022 |
Initial Payments: | 11/8/2022 |
Application closes: | 1/6/2023 |
Deadline to complete SFS vendor ID process or appeal pending denial: | 2/14/2023 |
Final payments: | 2/28/2023 |
Eligibility
Invitations to apply containing a link to the online portal were sent directly by email to all licensed, registered, and enrolled legally exempt providers. If you did not get an invitation e-mail, please check with your licensor, registrar or enrollment agency that there is a valid e-mail address on file for your program. OCFS will not be posting an apply link to the online portal.
To receive a retroactive absences payment, providers must apply during the application period and be able to confirm the following eligibility criteria:
- They have an active license, registration, permit, or enrollment to provide child care,
- They are currently open and “in good standing,” and
- They served, and attest to serving, at least one child in receipt of child care assistance from the New York Child Care Assistance Program (CCAP) during one or both time periods,
- April 1, 2020 through March 31, 2021, and/or
- April 1, 2021 through November 30, 2021.
Payments
All payments will be made through the New York Statewide Financial System (SFS). Providers who already have an SFS vendor ID must enter the ID during the application process, in order to receive payment. Information on SFS can be found here:
- Tips: Statewide Financial System (SFS) Completing a Substitute W-9 (Spanish/Español Completing a Substitute W-9)
- Tips: Statewide Financial System (SFS) Vendor ID (Spanish/Español Vendor ID)
- Tips: Fixing Your W-9 Form for the Grant Application (Spanish/Español Fixing Your W-9 Form for the Grant Application)
Providers who do not already have an SFS account will need to follow the instructions contained in the application to obtain an SFS vendor ID.
Payments will be released starting on or around November 8, 2022, or within 30 days of the application being approved.
Frequently Asked Questions
- Where can I find the application portal?
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Invitations to apply containing a link to the online portal were sent directly by email to all licensed, registered, and enrolled legally exempt providers. If you did not get an invitation e-mail, please check with your licensor, registrar or enrollment agency that there is a valid e-mail address on file for your program.
- How do I setup an SFS Vendor ID if I do not have one?
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Within the application form, providers without an SFS Vendor ID will be required to submit a W9 form which will begin the process of establishing your facility as an SFS-Vendor. After receiving notice of an award, providers will receive an email with their new SFS ID with instructions on how to use your account.
- When do I find out if I have been approved for grant funds?
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After submitting the grant application providers will see an immediate submission confirmation message and the status of approved, under review or denied. A confirmation email containing any follow up details will also be sent to you upon application submission.
Download the complete Retroactive Absences FAQ (Spanish/Español FAQ).
Help Center
For questions related to this grant opportunity, email: ocfs.sm.retro.absences.grant@ocfs.ny.gov.