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2024

Dear Provider Letters – September 2024
  • September 3, 2024 – Brendan’s Law

    Dear Provider:

    This letter is being sent to all day care centers to share information about Brendan’s Law. In 2010, two-year-old Brendan McCarthy died after becoming entangled in the cord of a window blind while playing with his brother. In response to this tragedy, Brendan’s Law was enacted in New York State. Effective December 28, 2024, this law requires all new or replacement window coverings installed in day care centers to be cordless or have inaccessible operational and inner cords. All window coverings already in place in day care centers that include window and door blind cords, ropes, wires, and other strangulation hazards must be secured and inaccessible to children, as required by OCFS regulations.

    Estimado(a) proveedor(a) de cuidado infantil:

    Esta carta se envía a todos los centros de cuidado infantil para compartir información sobre la Ley de Brendan. En 2010, Brendan McCarthy, de 2 años, murió después de enredarse en el cordón de una persiana mientras jugaba con su hermano. En respuesta a esta tragedia, se promulgó la Ley de Brendan en el estado de Nueva York. A partir del 28 de diciembre de 2024, esta ley exige que todas las cortinas nuevas o de reemplazo que se instalen en los centros de cuidado infantil no tengan cordones o tengan cordones internos y operativos inaccesibles. Todas las cortinas que ya estén instaladas en los centros de cuidado infantil y que incluyan cordones de persianas, cuerdas, alambres y otros peligros de estrangulamiento deben estar aseguradas y ser inaccesibles a los niños, como lo exigen las regulaciones de la OCFS.

Dear Provider Letters – August 2024
  • August 23, 2024 – Child Care Assistance Program Market Rates

    Dear Provider:

    This letter contains information regarding the new the child care assistance market-related payment rates (market rates), which will take effect October 1, 2024.
    Thank you.

    Estimado(a) proveedor(a) de cuidado infantil:

    Esta carta contiene información sobre las nuevas tasas de pago (tasas de mercado) relacionadas al mercado de asistencia para el cuidado infantil que entrarán en vigencia el 1 de Octubre de 2024.
    Gracias

Dear Provider Letters – July 2024
  • July 19, 2024 – Child Care Assistance Application (CCAA) Portal

    Dear Provider:

    The New York State Office of Children and Family Services (OCFS) is excited to share with you some important information on the Child Care Assistance Program (CCAP). OCFS has launched an online portal to apply for child care assistance, using an electronic version of the OCFS 6025, Application for Child Care Assistance. This portal makes it easier for families who only want to apply for child care assistance (no other benefits) using a computer or mobile device and is available to families across the state, except New York City and Schenectady County which already have online applications.

    Estimado(a) proveedor(a) de cuidado infantil:

    La Oficina de Servicios para Niños y Familias (OCFS) del Estado de Nueva York se complace en compartir con usted información importante sobre el Programa de Asistencia para el Cuidado Infantil (CCAP). La OCFS ha lanzado un portal en línea para solicitar asistencia para el cuidado infantil, utilizando una versión electrónica de la OCFS 6025, Solicitud de Asistencia para Cuidado Infantil. Este portal facilita el acceso a las familias que solo desean solicitar asistencia para el cuidado infantil (sin otros beneficios) usando una computadora o dispositivo móvil, y está disponible para familias en todo el estado, excepto la ciudad de Nueva York y el condado de Schenectady, que ya tienen solicitudes en línea.

  • July 2, 2024 – Summer Meals and Safety

    Dear Provider:

    School is out, and the sun is shining! Time to relax and enjoy the warm sun, cool water, and refreshing outdoors. Now is a great time to review the potential impact of warm weather on the health and safety of children, as well as consider how summer might bring with it increased stressors for families, such as an increase in food budget. For children who rely on school nutrition programs, summer often becomes the hungriest time of the year. Fortunately, when school is out, New York’s Summer Meals program is in!

    Estimado(a) proveedor(a) de cuidado infantil:

    Han terminado las clases y brilla el sol. Es hora de relajarse y disfrutar del cálido sol, del agua fresca y del aire libre. También es un buen momento para reflexionar sobre el impacto potencial del clima cálido en la salud y la seguridad de los niños, así como para considerar cómo el verano puede traer consigo mayores factores de estrés para las familias, como un aumento en el presupuesto destinado a la alimentación. Para los niños que dependen de los programas de nutrición escolar, el verano suele convertirse en la época de mayor hambre del año. Afortunadamente, cuando la escuela está cerrada, ¡el Programa de Servicio de Alimentos de Verano de Nueva York se pone en marcha!

Dear Provider Letters – June 2024
  • June 17, 2024 – Excessive Heat

    Dear Provider:

    As temperatures soar and we experience record heat across the state, it is critically important to be mindful of the impact the weather can have on our children. Please take this opportunity to remind parents and staff to provide summer clothing daily and to avoid prolonged exposure to the outdoors. It is important to be especially mindful about hydration, offering water and opportunities for rest often.

    Also, when transporting children, remind parents and staff to check the vehicle prior to exiting to ensure no child is left unattended. As you know, children often fall asleep during transportation. In addition to face-to-name attendance, a thorough sweep to the back of the vehicle is required. In a matter of minutes, excessive heat can be life threatening to children.

    Lastly, if a child you were expecting does not arrive to program in the morning, make an immediate call to the parent or transportation department to check on the child’s whereabouts. If the child was accidentally left in a vehicle, your outreach may be the alarm that leads to the child’s safe recovery.

    Please see the attached Dear Provider Letter for additional information and resources to help safeguard the children in your care during extreme heat conditions.

    Thank you for your continued commitment to the wellness of children.

    Estimado proveedor(a):

    Las temperaturas estan aumentando en todo el estado, y estamos experimentando una ola de calor. Es importante tener en cuenta el impacto que el clima puede tener en nuestros hijos. Aproveche esta oportunidad para recordar a los padres y al personal de cuido que proporcionen ropa de verano diariamente y eviten la exposición prolongada al aire libre. Es importante ser especialmente consciente de la hidratación de todo los niños, ofreciendo agua y oportunidades para descansar a menudo.

    Además, al transportar a los niños, recuerde a los padres y al personal de cuido que revisen el vehículo antes de salir para asegurarse de que ningún niño quede desatendido. Como usted sabe, los niños a menudo se quedan dormidos durante el transporte. Además de la asistencia cara a nombre, se requiere un barrido completo en la parte trasera del vehículo. En cuestión de minutos, el calor excesivo puede ser potencialmente mortal para los niños.

    Por último, si un niño que usted estaba esperando no llega al programa en al mañana, llame inmediatamente al padre o al departamento de transporte para verificar adonde esta el niño. Si el niño fue dejado accidentalmente en un vehículo, su llamada puede ser la alarma que conduzca a la recuperación segura del niño.

    Consulte la Carta al Estimado Proveedor adjunta para obtener información y recursos adicionales para ayudar a proteger a los niños bajo su cuidado durante condiciones de calor extremo.

    Gracias por su compromiso por el bienestar de los niños.

Dear Provider Letters – May 2024
  • May 15, 2024 – National Asthma and Allergy Awareness Month

    Dear Provider:

    The Asthma and Allergy Foundation of America (AAFA) declares May “National Asthma and Allergy Awareness Month”. This year’s theme is empowering individuals, families, and the community to save and improve lives for people with asthma and allergies. To support this effort, we are sending important updates and reminders about allergy awareness initiatives in New York State. Please read this letter carefully and reach out to your district or regulator with questions.

    Estimado proveedor de cuidado infantil:

    La Fundación de Alergias y Asma de América (Asthma and Allergy Foundation of America, AAFA) declara mayo como el “Mes Nacional de Concientización sobre el Asma y las Alergias”. El tema de este año es empoderar a las personas, las familias y la comunidad para salvar y mejorar las vidas de las personas con asma y alergias. Para apoyar este esfuerzo, estamos enviando actualizaciones y recordatorios importantes sobre las iniciativas de concientización sobre las alergias en el estado de Nueva York. Lea esta carta detenidamente y comuníquese con su distrito o regulador si tiene preguntas.

  • May 9, 2024 – Early Childhood Educator and Child Care Provider Appreciation Week

    Dear Provider:

    This year from May 6 through May 10, the Office of Children and Family Services (OCFS) is celebrating Early Childhood Educator and Child Care Provider Appreciation Week. OCFS is highlighting all the amazing work you do day in and day out, caring for and educating the children in your care. OCFS wants you to know how appreciated you are and how integral you are to the children and families you serve and to New York State. This letter includes information on just one of the many ways OCFS is honoring all that you do.

    Estimado proveedor de cuidado infantil:

    Este año, del 6 al 10 de mayo, la Oficina de Servicios para Niños y Familias (OCFS, por sus siglas en inglés) está celebrando la Semana de Agradecimiento a los Educadores de la Primera Infancia y a los Proveedores de Cuidado Infantil. La OCFS destaca el increíble trabajo que realiza usted día tras día, proporcionando cuidado y educando a los niños bajo su cuidado. La OCFS quiere que sepa lo apreciado que es y lo integral que es para los niños y las familias a las que sirve, y también para el estado de Nueva York. Esta carta incluye información sobre solo una de las muchas formas en que la OCFS honra todo lo que usted hace.

Dear Provider Letters – April 2024
  • April 15, 2024 – Child Abuse Prevention Month

    Dear Provider:

    During the month of April, the Office of Children and Family Services (OCFS) supports the Pinwheels for Prevention campaign to raise awareness of April as Child Abuse Prevention Month. Pinwheels for Prevention® is a nationwide campaign, created by Prevent Child Abuse America (PCA America) and its state chapters. The goal of Pinwheels for Prevention® is to engage people in taking “extraordinary ordinary” actions that can reduce stress for families and increase resilience for children – anything from writing a letter to the editor to advocate for family support programs to offering to babysit for a neighbor.

    Estimado proveedor de cuidado infantil:

    Durante el mes de abril, la Oficina de Servicios para Niños y Familias (OCFS) apoya la campaña de molinetes para la prevención para crear conciencia sobre abril como el Mes de la Prevención del Abuso Infantil. Pinwheels for Prevention® es una campaña nacional creada por Prevent Child Abuse America (PCA America) y sus capítulos estatales. El objetivo de Pinwheels for Prevention® es involucrar a las personas en la adopción de acciones “extraordinarias y ordinarias” que puedan reducir el estrés de las familias y aumentar la resiliencia de los niños, desde escribir una carta al editor para abogar por programas de apoyo familiar hasta ofrecerse a cuidar niños durante un vecino.

Dear Provider Letters – March 2024
  • March 21, 2024 – Child Care Assistance Program (CCAP) Updates

    Dear Provider:

    The New York State Office of Children and Family Services (OCFS) is excited to share with you some updates to the Child Care Assistance Program (CCAP) since the issuance of the October 13, 2023, Dear Provider Letter. In that letter we notified you that the number of program closure days allowable for reimbursement increased to 20 days per fiscal year (April 1- March 31) for licensed, registered, permitted, and legally exempt group programs.

    Estimado proveedor de cuidado infantil:

    La Oficina de Servicios para Niños y Familias (OCFS) del Estado de Nueva York se complace en compartir con usted algunas actualizaciones del Programa de Asistencia para el Cuidado Infantil (Child Care Asístanse Program, CCAP) desde la emisión de la Carta al Estimado Proveedor del 13 de octubre de 2023. En esa carta le notificamos que la cantidad de días de cierre del programa permitidos para reembolso aumentó a 20 días por año fiscal (del 1 de abril al 31 de marzo) para programas grupales con licencia, registrados, permitidos y legalmente exentos.

Dear Provider Letters – January 2024
  • January 11, 2024 – Comprehensive Background Check

    Dear Provider:

    This letter is to inform you of important information about renewing the Comprehensive Background Check (CBC or “background check”) for people in your program.

    Estimado proveedor de cuidado infantil:

    Esta carta es para brindarle información importante sobre la renovación de la verificación integral de antecedentes (Comprehensive Background Check [CBC] o “verificación de antecedentes”) para las personas en su programa.

  • January 5, 2024 – Comprehensive Background Check

    Dear Provider:

    Pursuant to the Social Services Law, the New York State Office of Children and Family Services (OCFS) must complete a Comprehensive Background Check (CBC) for existing providers, employees, volunteers, and household members aged 18 and older not related in any way to all children in care at all enrolled legally exempt informal non-relative child care programs at least once every five years in accordance with a schedule developed by OCFS. To complete these new CBCs in a timely manner, OCFS is requiring individuals to initiate their CBC renewal process prior to the re-enrollment period in which that individual’s CBC is due to expire.

    Estimado proveedor de cuidado infantil:

    De conformidad con la Ley de Servicios Sociales, la Oficina de Servicios para Niños y Familias del Estado de Nueva York (OCFS, por sus siglas en inglés) debe completar una verificación integral de antecedentes (Comprehensive Background Check, CBC) para los proveedores, empleados, voluntarios y miembros del hogar existentes de 18 años de edad o mayores que no están relacionados de ninguna manera con ninguno de los niños que están bajo cuidado en todos los programas de cuidado infantil informales inscritos legalmente exentos sin parentesco al menos una vez cada cinco años, de acuerdo con un cronograma desarrollado por la OCFS. Para completar nuevos CBC de manera oportuna, la OCFS requiere que las personas inicien su proceso de renovación de CBC antes del período de reinscripción en el cual el CBC de esa persona debe expirar.

2023

Dear Provider Letters – December 2023
Dear Provider Letters – October 2023
  • October 20, 2023 – Opioid Antagonist Information and Resources

    Dear Licensed, Registered or Enrolled Legally Exempt Group Child Care Provider,
    This letter is to encourage you to learn how to save lives.

    New York State and the nation are currently experiencing a high number of fatal overdoses due to fentanyl and other opioids. You can help prevent overdose deaths and save lives in your community by learning how to use medication designed to reverse overdoses. These medications are known as opioid antagonists. Naloxone nasal spray (also known by the brand name Narcan) can reverse an overdose from a drug such as heroin, fentanyl, and other opioids. Naloxone nasal spray is easy to administer and safe to use on any person, even infants.

    Estimado proveedor de cuidado infantil grupal legalmente exento, registrado o inscrito:
    Esta carta es para ayudarle a aprender cómo salvar vidas.

    El estado de Nueva York y la nación están experimentando actualmente un número alto de sobredosis fatales debido al fentanilo y otros opioides. Usted puede ayudar a prevenir muertes por sobredosis y salvar vidas en su comunidad aprendiendo a usar medicamentos diseñados para revertir las sobredosis. Estos medicamentos se conocen como antagonistas de opioides. El aerosol nasal de naloxona (también conocido por la marca Narcan) puede revertir una sobredosis de drogas como heroína, fentanilo y otros opioides. El aerosol nasal de naloxona es fácil de administrar y seguro de usar en cualquier persona, incluso en bebés.

  • October 13 – Child Care Assistance Program (CCAP) Updates-Cambios al Programa de Asistencia para Cuidado Infantil (CCAP)

    This letter contains information regarding recent changes to the Child Care Assistance Program (CCAP). These changes went into effect on October 1, 2023. This letter contains information regarding the changes that may affect providers.

    Esta carta contiene información acerca de cambios al Programa de Asistencia para Cuidado Infantil (CCAP). Estos cambios entraron en efecto en octubre 1, 2023. Esta carta contiene información acerca de cambios que pueden afectar a los proveedores.

  • October 5 – DPL Military Child Care in Your Neighborhood-¡Estamos muy entusiasmados con esta oportunidad para nuestros proveedores!

    Dear Provider,
    The New York State Office of Children and Family Services (OCFS) is pleased to announce, that New York State has been selected as the first state approved to qualify licensed/registered child care providers for participation in the military fee assistance program. We are so excited for this opportunity for our providers!

    Estimado proveedor de cuidado infantil,
    La Oficina de Servicios para Niños y Familias del Estado de Nueva York (OCFS, por sus siglas en inglés) se complace en anunciar que el estado de Nueva York ha sido seleccionado como el primer estado aprobado para calificar a los proveedores de cuidado infantil registrados o con licencia para participar en el programa de asistencia con cuotas para familias de militares. ¡Estamos muy entusiasmados con esta oportunidad para nuestros proveedores!

Dear Provider Letters – September 2023
  • September 20 – DPL Biological Contaminants

    This letter provides information on an existing regulation related to safety precautions that should be taken in child care programs to protect children and providers from biocontaminants, which are harmful viruses, bacteria, fungi or parasites, that can live in body fluids.

  • September 14 – Information for Legally Exempt Group Child Care Programs

    This letter provides information on children under 3 years of age for enrolled legally exempt group child care programs who provide child care services to families receiving child care assistance.

  • September 12 – 2023 Market Rate Survey for Child Care

    Dear Provider,
    Every few years, the Office of Children and Family Services (OCFS) conducts a survey of the price of child care across the state of New York. This information is very important. It helps us to update payment rates for the Child Care Assistance Program (formerly known as child care subsidy program), so they reflect local prices.

    This September, the Market Rate Survey Team will be sending all providers an electronic survey invitation by email that contains a link to the 2023 Child Care Market Rate Survey. The email will be coming from the sender ocfs.sm.marketratesurvey@ocfs.ny.gov and have the subject line, 2023 Child Care Market Rate Survey Invitation. Please read this letter carefully. Thank you!

    Estimado proveedor de cuidado infantil
    Cada ciertos años, la Oficina de Servicios para Niños y Familias del Estado de Nueva York (New York State Office of Children and Family Services, OCFS) dirige una encuesta sobre el precio del cuidado infantil en todo el estado de Nueva York. Esta información es muy importante. Nos ayuda a actualizar las tarifas de pago del Programa de asistencia para cuidado infantil (antes conocido como programa de subsidios para el cuidado infantil), para que se ajusten a los precios locales.

    Este mes de septiembre, el equipo de la Encuesta de tarifas del mercado enviará a todos los proveedores una invitación a la encuesta electrónica por correo electrónico que contiene un enlace a la Encuesta de tarifas del mercado de cuidado infantil 2023. El correo electrónico será del remitente ocfs.sm.marketratesurvey@ocfs.ny.gov y en el asunto será, 2023 Child Care Market Rate Survey Invitation. Lea esta carta detenidamente. Gracias.

Dear Provider Letters – July 2023
  • July 20 – Summertime Ready

    Dear Provider,
    The school year has ended and programs and families are experiencing a summer full of fun! We hope you are enjoying the warm sun, cool water, and refreshing outdoors. Now is a great time to review the impact the warm weather can have on the health and safety of children while they are in and out of your program.

    Estimado proveedor de cuidado infantil,
    ¡El año escolar ha terminado y los programas y las familias están experimentando un verano lleno de diversión! Esperamos que esté disfrutando del cálido sol, el agua fresca y el aire libre refrescante. Ahora es un buen momento para revisar el impacto que el clima cálido puede tener en la salud y seguridad de los niños mientras están dentro y fuera de su programa.

Dear Provider Letters – May 2023
  • May 2 – Announcing DEIA Toolkit

    Dear Provider,
    OCFS has created a DEIA Toolkit to support child care programs and families. The Toolkit includes materials, available in a variety of languages, to intentionally weave DEIA into your child care community. Please read the attached letter containing important information and resources for your program.

    Estimado proveedor de cuidado infantil,
    La Oficina de Servicios para Niños y Familias (OCFS, por sus siglas en inglés) ha creado un kit de herramientas de diversidad, equidad, inclusión y accesibilidad (DEIA, por sus siglas en inglés) para apoyar a las familias y los programas de cuidado infantil. ¿Qué es el kit de herramientas? El kit de herramientas incluye materiales, disponibles en una variedad de idiomas, para entretejer intencionalmente DEIA en su comunidad de cuidado infantil. Lea la carta adjunta que contiene información y recursos importantes para su programa.

Dear Provider Letters – April 2023
  • April 27 – Provider Appreciation Week!

    Dear Provider,
    This year from May 8 through May 12, the Office of Children and Family Services (OCFS) is celebrating Early Childhood Educator and Child Care Provider Appreciation week. OCFS is highlighting all the amazing work you do day-in and day-out, providing for, caring for and educating the children in your care. OCFS wants you to know how appreciated you are and how integral you are to the children and families you serve and to New York State. This letter includes information on just one of the many ways OCFS is honoring all that you do.

    Estimado proveedor de cuidado infantil,
    Este año, del 8 al 12 de mayo, la Oficina de Servicios para Niños y Familias (OCFS, por sus siglas en inglés) está celebrando la Semana de Agradecimiento a los Educadores de la Primera Infancia y a los Proveedores de Cuidado Infantil. La OCFS destaca el increíble trabajo que realiza usted día tras día, proporcionando cuidado y educando a los niños bajo su cuidado. La OCFS quiere que sepa lo apreciado que es y lo integral que es para los niños y las familias a las que sirve, y también para el estado de Nueva York. Esta carta incluye información sobre solo una de las muchas formas en que la OCFS honra todo lo que usted hace.

  • April 21 – Provider Appreciation Week Pin

    Dear Provider,
    This year from May 8 through May 12, the Office of Children and Family Services (OCFS) is celebrating Early Childhood Educator and Child Care Provider Appreciation week. OCFS is highlighting all the amazing work you do day-in and day-out, providing for, caring for and educating the children in your care. OCFS wants you to know how appreciated you are and how integral you are to the children and families you serve and to New York State. This letter includes information on just one of the many ways OCFS is honoring all that you do.

    Estimado proveedor de cuidado infantil,
    Este año, del 8 al 12 de mayo, la Oficina de Servicios para Niños y Familias (OCFS, por sus siglas en inglés) está celebrando la Semana de Agradecimiento a los Educadores de la Primera Infancia y a los Proveedores de Cuidado Infantil. La OCFS destaca el increíble trabajo que realiza usted día tras día, proporcionando cuidado y educando a los niños bajo su cuidado. La OCFS quiere que sepa lo apreciado que es y lo integral que es para los niños y las familias a las que sirve, y también para el estado de Nueva York. Esta carta incluye información sobre solo una de las muchas formas en que la OCFS honra todo lo que usted hace.

  • April 20 – Child Abuse Prevention Month

    Dear Provider,
    April is Child Abuse Prevention Month. As a child care provider, you play a key role in supporting families and creating safe and healthy environments for children. Please read the attached letter containing important information about child abuse prevention and training.

    Estimado proveedor de cuidado infantil,
    Abril es el Mes de la Prevención del Abuso Infantil. Como proveedor de cuidado infantil, usted desempeña un papel clave en el apoyo a las familias y en la creación de entornos seguros y saludables para los niños. Lea la carta adjunta que contiene información importante sobre la prevención y capacitación en abuso infantil.

  • April 4 – Allergy Awareness Strategies for Child Care Programs

    Dear Provider,
    There is no way to predict when a person will experience an allergic reaction. Child care programs are required to establish guidelines and procedures to be followed for both the prevention of anaphylaxis and response during an anaphylaxis emergency. This letter contains best practice ideas that you may consider implementing in your program in effort to increase allergy awareness. These ideas are optional, and the list is not all inclusive. Child care providers are encouraged to explore and implement whatever strategies work best for your program.
    Thank you.

    Estimado proveedor de cuidado infantil,
    No hay forma de predecir cuándo una persona experimentará una reacción alérgica. Los programas de cuidado infantil deben establecer pautas y procedimientos a seguir tanto para la prevención de la anafilaxia como para una respuesta durante una emergencia de anafilaxia. Esta carta contiene ideas para mejores prácticas que puede considerar implementar en su programa para crear conciencia sobre las alergias. Estas ideas son opcionales y la lista no es exhaustiva. Se alienta a los proveedores de cuidado infantil a explorar e implementar cualquier estrategia que funcione mejor para su programa.
    Gracias.

Dear Provider Letters – February 2023
  • February 21 – ECETP Data Transfer

    Dear Provider,
    This letter contains important information about how the Early Childhood Education and Training Program (ECETP) training certificates are tracked and shared. These updates have an impact on your child care program so please read this letter carefully.
    Thank you.

    Estimado proveedor de cuidado infantil,
    Esta carta contiene información importante sobre cómo se rastrean y comparten los certificados de capacitación del Programa de Educación y Capacitación para la Primera Infancia (Early Childhood Education and Training Program, ECETP). Estas actualizaciones tienen un impacto en su programa de cuidado infantil, así que lea esta carta detenidamente.
    Gracias.

  • February 14 – Changes to the Individual Health Care Plan for a Child with Special Health Care Needs

    Dear Provider,
    This letter is to make you aware of revisions that have been made to two required health forms. Please read this information carefully as it impacts your child care program.
    Thank you.

    Estimado proveedor de cuidado infantil,
    Esta carta se envía para informarle sobre las revisiones que se han realizado en dos formularios de salud obligatorios. Lea esta información detenidamente, ya que afecta a su programa de cuidado infantil.
    Gracias.

2022

Dear Provider Letters – December 2022
  • December 8 – New Comprehensive Background Check Requirements

    Dear Provider,
    This letter contains important information and updates about comprehensive background checks that may impact your child care program. Please read it carefully.
    Thank you.

    Estimado proveedor de cuidado infantil,
    Esta carta contiene información importante y actualizaciones sobre verificaciones integrales de antecedentes que pueden afectar su programa de cuidado infantil. Por favor, léala detenidamente.
    Gracias.

Dear Provider Letters – November 2022
  • November 14 – Cold Weather and Respiratory Illnesses

    As the cold weather creeps in, cases of respiratory viruses creep up. Respiratory virus infections such as COVID-19, seasonal influenza, and respiratory syncytial virus (RSV) can be dangerous in young children. To help keep New Yorkers healthy, Governor Hochul recently launched a public awareness campaign warning of the triple threat posed by these respiratory illnesses. The campaign includes resources and videos outlining the steps to take to protect yourself and your family. View the video clips. The New York State Department of Health (DOH) released a Health Advisory Notice in September encouraging the public to remain up to date on vaccines, and to avoid close contact with people who are sick. For the most up to date information on respiratory virus infections visit DOH RSV.

    This letter contains important reminders on how to prevent and respond to illness in your child care program. Please take the time to review the regulations regarding health and infection control and your program’s Health Care Plan, and be sure to share all of this information with staff and families.

    —

    A medida que se acerca el clima frío, aumentan los casos de virus respiratorios. Las infecciones por virus respiratorios como el COVID-19, la influenza estacional y el virus sincitial respiratorio (VSR) pueden ser peligrosos en los niños pequeños. Para ayudar a mantener saludables a los neoyorquinos, la Gobernadora Hochul lanzó recientemente una campaña de concientización pública advirtiendo sobre la triple amenaza que representan estas enfermedades respiratorias. La campaña incluye recursos y videos que describen los pasos a seguir para protegerle a usted y a su familia. Mira los videos. El Departamento de Salud del Estado de Nueva York (DOH) publicó un Aviso de Salud en septiembre alentando al público a mantenerse al día con las vacunas y evitar el contacto cercano con personas enfermas. Para obtener la información más actualizada sobre infecciones por virus respiratorios, visite el portal: DOH RSV.

    Esta carta contiene recordatorios importantes sobre cómo prevenir y responder a las enfermedades en su programa de cuidado infantil. Tómese el tiempo para revisar las normas relacionadas con la salud y el control de infecciones y el Plan de Atención Médica (Health Care Plan) de su programa y asegúrese de compartir toda esta información con el personal y las familias.

Dear Provider Letters – October 2022
Dear Provider Letters – August 2022
Dear Provider Letters – July 2022
Dear Provider Letters – June 2022
  • June 22 - Dear Provider Letter - Child Care Assistance Program (CCAP) Updates
    Please read the attached letter regarding recent and upcoming changes to the Child Care Assistance Program (CCAP).
    June 22, 2022 Letter Word | June 22, 2022 Letter PDF - English
    Por favor lea la carta adjunta referente a cambios recientes en el Programa de Asistencia de Cuidado Infantil (Child Care Assistance Program, CCAP).
    June 22, 2022 Spanish Letter Word | June 22, 2022 Spanish Letter PDF - Spanish / Español
  • June 9 - Dear Provider Letter - Important Updates about allergy awareness
    In recent months, OCFS has seen a dramatic increase in the number of complaints of children with diagnosed allergies ingesting known allergens while in the child care program.
    June 9, 2022 Letter Word | June 9, 2022 Letter PDF - English
    En los últimos meses, la Oficina de Servicios para Niños y Familias (OCFS) ha visto un aumento dramático de quejas de niños con alergias diagnosticadas que ingieren alérgenos conocidos mientras están en el programa de cuidado infantil.
    June 9, 2022 Spanish Letter Word | June 9, 2022 Spanish Letter PDF - Spanish / Español
Dear Provider Letters – April 2022
Dear Provider Letters – March 2022
  • March 22 - Dear Provider Letter - Lead Testing
    The Office of Children and Family Services (OCFS) is proud to be implementing the Lead Testing in Drinking Water Program for licensed and registered child care facilities.
    March 22, 2022 Letter Word | March 22, 2022 Letter PDF - English
    La Oficina de Servicios para Niños y Familias (OCFS) se enorgullece de implementar el Programa de Pruebas de Plomo en el Agua Potable para los establecimientos de cuidado infantil autorizados y registrados.
    March 22, 2022 Letter Spanish Word | March 22, 2022 Letter PDF - Spanish / Español
Dear Provider Letters – January 2022

2021

Dear Provider Letters – November 2021
Dear Provider Letters – October 2021
Dear Provider Letters – August 2021
  • August 30 - Dear Provider Letter - Market Rates Telephone Survey 2021
    The 2021 Market Rate Survey of Day Care providers is now underway. From September through December 2021, day care providers may be called to participate in a short telephone survey about the prices they charge parents for providing care. This is an important survey that is used by OCFS to set payment rates for the Child Care Subsidy Program. If you receive a call, please consider participating in this very important survey! To those providers who participate, THANK YOU!
    August 30, 2021 Letter PDF - English
    August 19, 2021 Letter Spanish PDF - Spanish / Español
    2021 Child Care Market Rates Survey Form
    English: 2021 Child Care Market Rates Survey Form PDF
    Spanish / Español: 2021 Child Care Market Rates Survey Form Spanish PDF
  • August 19 - Dear Provider Letter - Elijah's Law
    In 2019 Governor Cuomo signed new legislation called “Elijah’s Law”. The law is named after 3-year-old Elijah Silvera from New York City who was given a grilled cheese sandwich while at day care despite having a known severe dairy allergy. After Elijah went into anaphylaxis, his family was not told what he had eaten and 911 was not called. Elijah died in November 2017. Implementation of Elijah’s Law requires changes to your child care program, valuable, potentially life-saving changes, that are intended to prevent further tragedy.
    See the Elijah's Law page for more information.
    August 19, 2021 Letter Word | August 19, 2021 Letter PDF - English
    August 19, 2021 Letter Spanish Word | August 19, 2021 Letter Spanish PDF - Spanish / Español
  • August 3 - Dear Provider Letter - Child Care Stabilization Grant
    The Office of Children and Family Services (OCFS) is thrilled to announce that the Child Care Stabilization Grant application is now open! This funding opportunity is available through the American Rescue Plan Act (ARPA) and the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act and allocates over one (1) billion dollars to support the child care community.
    August 3, 2021 Letter Word | August 3, 2021 Letter PDF - English
    La Oficina de Servicios para Niños y Familias (OCFS) se complace en anunciar que la solicitud de la Subvención de Estabilización de Cuidado Infantil (Child Care Stabilization Grant) ya está disponible. Esta oportunidad de financiamiento se ofrece a través de la Ley del Plan de Rescate Estadounidense (American Rescue Plan Act, ARPA) y la Ley de Asignaciones Suplementarias de Alivio y Respuesta al Coronavirus (Coronavirus Response and Relief Supplemental Appropriations, CRRSA) y asigna más de mil millones de dólares para apoyar a la comunidad de cuidado infantil.
    August 3, 2021 Letter Spanish Word | August 3, 2021 Letter Spanish PDF - Spanish / Español
Dear Provider Letters – June 2021
Dear Provider Letters – April 2021
Dear Provider Letters – March 2021
Dear Provider Letters – February 2021
  • February 24, 2021 - Letter to Legally-exempt Summer Camp Directors
    This letter contains information regarding steps to enroll for summer 2021 as a legally exempt group summer camp program, to provide child care services to families who are receiving child care assistance.
    February 24, 2021 Letter Word | February 24, 2021 Letter PDF - English
  • February 22, 2021 - Comprehensive Background Check Schedule and Requirements
    This Dear Provider Letter provides guidance on an updated schedule for completion of Comprehensive Background Check requirements. As you are aware, new federally mandated background check requirements were enacted in late 2019; however, the COVID-19 pandemic caused interruption in the ability to schedule fingerprinting appointments in 2020. The guidance in this letter outlines the expectations for completion of these requirements for those that were impacted during this specified timeframe in 2020.
    February 22, 2021 Letter Word | February 22, 2021 Letter PDF - English
    February 22, 2021 Letter Spanish Word | February 22, 2021 Letter Spanish PDF - Spanish / Español

2020

Dear Provider Letters – February 2020

2019

Dear Provider Letter – September 2019
Dear Provider Letter – August 2019
Dear Provider Letter – June 2019

Topic: On June 13, 2019, Governor Andrew M. Cuomo signed legislation removing non-medical exemptions from school vaccination requirements for children.

Dear Provider Letter – April 2019

2018

Dear Provider Letter – November 2018
Dear Provider Letter – July 2018

Topics: No Child Goes Hungry Initiative, healthy foods, farmer's markets, summer safety tips

Dear Provider Letter – April 2018

Topics: Distance Learning, Coaching, Early Childhood Certificate Program, New Director Training, On-demand training topics, Continuing Teacher and Leader Education (CTLE), Early Head Start Child Care Partnership, Child Abuse Prevention Month, Seasonal Staff, Defective fire extinguishers recall, Vaping, Supervision reminders

2017

Dear Provider Letter – December 2017

Topics: Look for Hazards; Holiday Decorations; Tip-Over Hazards; In the Event of an Emergency, Call 911; Allergic Reactions and Anaphylaxis; Heating Systems; Prepare for the Weather and Outside Play; Alcohol Consumption; Transportation; NY-Alert; Cold and Flu Season; Beware of Organizations Offering to Supply Substitute Services; Manage Stress

Dear Provider Letter – October 2017

Topics: The Regulatory Standard for Supervision; Recommended Strategies; What to do if you are unable to locate a child in care; What to do when a child is left without competent supervision for any period of time while in care

Dear Provider Letter – August 2017

Topics: Information on Market Rate Survey

Dear Provider Letter – July 2017

Topics: Reporting Suspected Child Abuse and Maltreatment , Training Requirement for new Directors; On-Demand Training; Scalding Hazards; Programs Contracting for Outside Services; Important Changes to Program Compliance History

Topics: Summer Food Service Program

Legally-Exempt Child Care Providers: Mandated Training Requirement Added to Child Care Regulations - March 2017

Topics: Legally-Exempt Mandatory Training Requirement

Letter to Providers: Mandated Training Requirement Added to Child Care Regulations - March 2017

This is an update on the federal Child Care and Development Block Grant (CCDBG) pre-service/orientation health and safety training requirements and the due date for compliance.

2016

National Preparedness Month (NPM) Letter - September 2016

Topics: National Preparedness Month provides a perfect opportunity for child care programs to evaluate their existing level of emergency planning and preparedness, and consider how to improve it.

Dear Provider Letter - September 2016

This letter is issued jointly by DCCS and SED to SACC programs located in public school buildings as it relates to building and equipment issues.

Dear Provider Letter - May 2016

This letter is issued to child day care programs and includes information on scholarships for CPR and first aid training, addressing challenging behavior, pool season, carbon monoxide detectors, and other resources.

2015

December 2015 Dear Provider Letter

This letter is issued to day care centers and school age child care programs that operate in a public school building to clarify requirements for emergency relocation sites and access to food when sheltering in place.

October 2015 Dear Provider Letter

Includes a version for home based programs and one for centers.

The Provider’s edition for group and family day care programs includes: important training information for owners of multiple programs, changes to the contracted First Aid/CPR training vendor, NY-Alert, winter preparedness, counting UPK children, clarification on administration of medication and more.

The Director’s edition for day care centers, school age child care programs and small daycare centers includes: clarification on administration of medication, requirements for interns, changes to the contracted First Aid/CPR training vendor, UPK children in school age programs, NY-Alert, winter preparedness, training resources and more.

April 2015 Dear Provider Letter

This letter contains information for family day care and group family day care programs.  The topics include:  Aspire update,  supervision reminder, training announcements, Information concerning the cloud, shelter in place annual requirement,  resources for families, fire extinguisher and carbon monoxide warnings and a reminder of required training deadline for all owners of multiple programs .

This letter contains information for day care centers programs, school age child care programs, and small day care centers. The topics include: Getting ready for new regulations, meal planning toolkits, Aspire update, posting on prohibition of firearms, supervision reminder, training announcements, Information concerning the cloud, shelter in place annual requirement, field trip requirements, resources for families, fire extinguisher warnings.

2014

December 2014 Dear Provider Letter

This edition features two versions, a version for family based programs and a version for center based programs.

The Provider’s Edition for Group and Family programs includes the following information and resources:

  • NEW Law Requiring the Posting of Inspections;
  • NEW First Aid/CPR contract with the National Safety Council;
  • Winter Safety;
  • Training Opportunities;
  • Ebola Virus Information; and
  • Reminders and Updates pertaining to the new regulations that became effective May 1, 2014.

The Director’s Edition introduces the new DCC/SACC/SDCC regulations which were adopted on November 19, 2014. Also included you will find information and resources on:

  • Pest Management Survey;
  • NEW Law Requiring the Posting of Inspections;
  • NEW First Aid/CPR contract with the National Safety Council;
  • Winter Safety;
  • Training Opportunities; and
  • Ebola Virus Information.
October 2014 Dear Provider Letter

Includes the following information and resources: Cold & Flu season, Head Lice, Immunizations, Healthy Eating; On-line training credit; Exit Interviews; Fire Drills; Reminders and Updates pertaining to new requirements that became effective May 1, 2014.

April 2014 Dear Provider Letter

This letter contains important information regarding changes to family and group family day care regulations. New family and group family regulations become effective May 1, 2014. This letter covers only some of the changes in regulation such as: Shelter in place, training, multiple programs, screen time, record keeping, and supervision.

January 2014 Dear Provider Letter

This letter contains important information regarding proposed changes to day care center, school age child care, and small day care center regulations.

2013

Dear Provider - November 2013

The purpose of this letter is to provide guidance about the New York State Justice Center and clarify how it affects your day care program’s employment process.

Dear Provider - July 2013

Funding is available for repairs, renovations and rebuilding of child care facilities in both family-based and center-based programs. THE DEADLINE FOR SUBMITTING THE APPLICATION IS 3:00 PM ON AUGUST 30, 2013!

Dear Provider - June 2013

This letter provides information on the ways for the public to comment on the proposed changes to Part 413 Definitions, Part 417 Family and Park 418 Group regulations. The letter also provides information on the important proposed changes that will strengthen health and safety standards, add recently adopted law, and make the regulations easier to understand.

2012

December 2012 - Dear Colleague Letter

Education Incentive Program, E-Learning, Child and Adult Care Food Program, CACFP, Mandated phone number for State Central Register of Child Abuse and Maltreatment, walking aids, third shift, snow, crib, Consumer Product Safety Commission, Influenza, flu, medication administrants

December 2012 - Dear Provider - Superstorm Sandy Guidance

For child day care providers affected by Superstorm Sandy: The Division of Day Care Services  (DCCS) is mailing  this letter on December 7, 2012,  which is  packed with resource information, to make sure you are aware of what help and support is available to you in your area of the state.   The Federal Emergency Management Agency (FEMA) is offering disaster assistance.  If you have insurance, FEMA may provide assistance  that may cover damages that your insurance doesn’t. That is why all  individuals affected by Superstorm Sandy are urged by FEMA to apply for assistance.

May 2012 - Dear Provider Letter

Topics include: Required documents at the two year mark, cribs, waiver requests, new on-line training topic, fraud, training reminder, Educational Incentive Program Funding, Medication Administration Training, pools.

2011

December 2011 - Dear Provider Letter

Dear Provider - This letter was mailed to all Upstate (including Long Island) enrolled legally exempt in-home and family child care providers. Topics include; CSEA dues, obesity prevention and safe sleep practices.

December 2011b - Dear Provider Letter

This letter was mailed to all NYC family and group family child care providers, upstate day care centers and all registered school age child care programs. Topics include; Obesity Prevention, safe sleep practices, required CPR and first aid, inspections and immunization survey.

December 2011c - Dear Provider Letter

This letter sent to family and group family providers in upstate counties and long island - Union Dues, Obesity prevention, safe sleep practices, required CPR and first aid training and an immunization survey update.

August 2011 - Dear Provider Letter - CCTA-immunizations and Local Codes
April 2011 - Dear Provider Letter - Clearances and Updates
February 2011 - Dear Provider Letter

2010

For Family-Based Providers
For Day Care Center and School Age Child Care Providers

2009

2008

  • July 2008 - (FDC and GFDC)- Training requirements and forms/ Who Can fingerprint/ Insurance videoconference
  • July 2008 - (DCC and SACC) Training requirements and forms/ Who can fingerprint/ Playground safety

2007

  • December 2007 - Consumer Protection Board’s Toy Safety Inventory Checklists
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