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To initiate the comprehensive background check process for staff new to child care who have not been fingerprinted previously, individuals must follow the instructions on the OCFS-4930 form to schedule a fingerprinting appointment and also submit a completed OCFS-6000 packet to their program’s provider/director.
Fingerprinting
Individuals that need to have fingerprints taken need to schedule an appointment with IdentoGO by either going to its website at uenroll.identogo.com/workflows/15441V or by calling 1-877-472-6915. Applicants will be able to select a location closest to their home or place of employment. IdentoGO offers extended daily hours and weekend services at most locations throughout the State.
Applicants will be required to bring two forms of ID, at least one of which must have a photo in order to have their fingerprints taken. There is no cost for fingerprinting to the individuals who are applying to work in a day care program or any household members over the age of 18. Each person appearing without the acceptable IDs will be directed back to the day care provider or licensing/registration representative or enrollment agency for further instructions. Questions regarding this procedure should be directed to your licensing/registration representative or enrollment agency.
Required Forms
In addition, individual forms must be completed for all staff, legally-exempt providers, volunteers and all household members 18 years of age or older as noted in the chart below:
- DCC, SACC, GFDC, FDC, SDCC Staff, Household Members, Volunteers and Legally Exempt Group Program Staff: Submit all required forms listed below to the program or designee. In order to complete the SCR clearance process, the program or designee enters the information from the LDSS-3370 form into the Online Clearance System (OCS). OCFS strongly encourages programs to take advantage of paying the required $25.00 fee directly through the OCS using a credit card or ACH (automated clearing house – electronic check) from your bank account. Using these electronic payment methods will help expedite the processing of the clearance. If unable to pay online, then payment can be made with a business check or money order submitted to: OCFS Finance Dept., 52 Washington Street, Room 203 South, Rensselaer, New York, 12144. Please write your full name and facility ID on your check to easily associate your payment with the child care program. SCR clearances will NOT be processed without payment. Make an appointment for fingerprinting using the information provided on the OCFS-4930. All other clearance document information for licensed/registered programs should be entered into the OCFS Facility Application Management System (FAMS) and submitted electronically. Legally exempt providers will need to submit required clearance documents to their enrollment agency.
- DCC, SACC and Legally Exempt Group Program Directors: Enter the information from the LDSS-3370 form into the Online Clearance System (OCS). OCFS strongly encourages programs to take advantage of paying the required $25.00 fee directly through the OCS using a credit card or ACH (automated clearing house – electronic check) from your bank account. Using these electronic payment methods will help expedite the processing of the clearance. If unable to pay online, then payment can be made with a business check or money order submitted to: OCFS Finance Dept., 52 Washington Street, Room 203 South, Rensselaer, New York, 12144. Please write your full name and facility ID on your check to easily associate your payment with the child care program. SCR clearances will NOT be processed without payment.
- Legally Exempt Informal Child Care Providers1, Staff and LE Family Child Care Household Members 18 and Older2 Submit all required forms listed below to your enrollment agency. Make an appointment for fingerprinting using the OCFS-4930 and bring that form to the appointment. Payment can be made with a business check or money order submitted to: OCFS Finance Dept., 52 Washington Street, Room 203 South, Rensselaer, New York, 12144. Please write your full name and facility ID on your check to easily associate your payment with the child care program. SCR clearances will NOT be processed without payment.
Notes
- Legally-exempt informal child care providers who are related to ALL children in care as a grandparent, great grandparent, sibling (who resides in a separate residence), aunt or uncle are exempt from comprehensive background check requirements, as are their staff and volunteers.
- Legally-exempt family child care household members age 18 or older who are related to ALL children in care in any way are exempt from comprehensive background check requirements.
| Requirements For | LDSS-3370 | OCFS-6001 | OCFS-6002 | OCFS-6003 | OCFS-6004 | OCFS-6005 | OCFS-6022 |
|---|---|---|---|---|---|---|---|
| All Staff & Volunteers in Licensed/Registered Programs | yes | yes | yes | yes | yes | yes | yes |
| G/FDC Household Member 18 Years & Older | yes | yes | no | no | yes | yes | yes |
| G/FDC Household Member Under 18 Years Old | no | yes | no | no | yes | no | no |
| Legally-Exempt Group Staff and Volunteers | yes | yes | no | no | yes | no | yes |
| Legally-Exempt Informal Providers, Staff, Volunteers and LE Child Care Household Members 18 years & older | yes | yes | no | no | no | no | yes |
Forms
- LDSS-3370 - Statewide Central Register Database Check Form and Instructions for Completing
- OCFS-4930 - Request for NYS Fingerprinting Services Info Form
- OCFS-6000 Packet - Comprehensive Background Clearances
- OCFS-6001 - Child Care Provider, Staff, Volunteer, and Household Member Information
- OCFS-6002 - Qualifications-Child Day Care Programs
- OCFS-6003 - References-Child Day Care Programs
- OCFS-6004 - Staff, Volunteer, and Household Member Medical Statement
- OCFS-6005 - Criminal Conviction Statement-Child Day Care Programs
- OCFS-6022 - Request for Staff Exclusion List Check
- OCFS-7076, Authorization for Release of Information on History of Child Abuse and Neglect in New York State