CCDBG Background Checks

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NYS Comprehensive Background Checks

Important Information

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The Facility Application and Management System (FAMS) now allows providers to complete and submit comprehensive online background checks for all employees/ volunteers/ household members!

All providers received an email invitation from OCFS on May 15, 2023, to access the OCFS Facility Application and Management System (FAMS). The email has the subject line "Child Care Background Check Processing through the OCFS Facility Application and Management System (FAMS)". If you are unable to find the email first, please check your spam/junk folder, then contact your regulator for assistance. For more information, training, and other resources go to the CCDBG: Training, Resource, and Information Center.

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As required by the Child Care and Development Block Grant Act (CCDBG) and New York State Social Services Law, new comprehensive background checks became effective on September 25, 2019.

Background check requirements include:

In addition, for any individual who resides or resided in another state in the prior five (5) years, the following checks must be done for that state(s):

All operators, employees and volunteers in licensed/registered child care programs are now subject to these provisions, including household members 18 years of age or older in family and group family child care programs. All legally exempt group program directors, employees and volunteers are also subject to these provisions. Further, any non-relative provider, employee and volunteer in a legally exempt in-home child care setting is subject to the above background checks. Any non-relative provider, employee, volunteer and adult household member, unless such household member is related in any way to all children in care, in a legally exempt family child care setting is also subject to the above background checks. These background checks do not apply to any individual in legally exempt relative-only in-home child care or relative-only family child care.

Prospective individuals must be cleared at the time of application/enrollment. Individuals that were existing in their roles prior to September 25, 2019, were required to be screened against these new requirements according to the guidance issued in 2019. Once individuals complete the comprehensive background checks required under CCCDBG and they are approved for their roles, the approval is valid for up to five (5) years unless there is a break in service from working in any program for more than 180 days. This approval is also contingent upon the fact that no new issues emerge in an individual’s background check that requires OCFS intervention or assessment. In addition, these requirements now have mandatory disqualifying offenses.

To initiate the comprehensive background check process, individuals must follow the instructions on the OCFS-4930 form to schedule a fingerprinting appointment and also submit a completed OCFS-6000 packet to their program’s provider/director. For staff who have already been fingerprinted for day care under the CCDBG requirements and have not had a break in service for more than 180 days, you will complete the Request for a Waiver to initiate the process.

Provisional Approval

New and prospective staff and volunteers, as well as household members 18 years or older in a licensed or registered child care program are allowed to begin working in or residing in the child care program under the supervision of another CBC cleared individual as long as their fingerprint results have been received with no negative implications and their medical statement meets regulatory compliance and has also been attested to in the Facility Application and Management System (FAMS). An individual’s provisional approval status will be reflected in FAMS once the requirements are satisfied and there will also be a FAMS-generated provisional approval letter issued to the program and to the individual. Provisionally approved staff, volunteers or household members may not be left unsupervised with children in care at any time.

All existing individuals who have not had a comprehensive background check completed since September 25, 2019, must schedule an appointment for criminal history fingerprinting and submit a 6000 packet to their regulator or program provider/director.