FFPSA Data and Resources

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Overview

The Family First Prevention Services Act (FFPSA) reforms federal financing with the intention of keeping children safely at home, and if that is not possible, utilizing the least restrictive placement based on the needs of the child. FFPSA limits Title IV-E care and maintenance payments for “child care institutions” (e.g., agency operated boarding home, group home, group residence, institutions), and authorizes use of Title IV-E funds for certain types of prevention services. Because New York State has requested a 2-year delay for FFPSA implementation, FFPSA will begin in New York on September 29th, 2021.

OCFS has created a variety of reports, tools and other resources to help with FFPSA planning and implementation. Under the tools and resources section, you will find tools designed to help you interact with and interpret the data reports provided. The Statewide and Regional Data section contains reports aggregated at the New York State, New York City, Rest of State (ROS) level, with ROS further broken out by OCFS regional office divisions. Statewide data reports containing county-level break-outs can also be found here. Data reports limited to a single county within the state is available under the County Level Data section.

Tools and Resources

Bubble Chart Data Packet Tutorial

The FFPSA Bubble Chart Data Packet was created to help counties visualize patterns in their current congregate care practice and identify ways in which these practices may be impacted by FFPSA implementation.

The Bubble Chart Tutorial and Data Packet Table of Contents will walk you through the materials contained in the Bubble Chart Data Packet, including step-by-step instructions on how to read a bubble chart. The tutorial also provides important information and context about how the bubble charts were created, and users are strongly encouraged to read through the tutorial before utilizing the bubble charts or supplemental tables.

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FFPSA Goal Monitoring Worksheet

The FFPSA Goal Monitoring Worksheet is meant to help counties monitor their goals in preparation for FFPSA implementation. It can be used in conjunction with Data Warehouse or Outcome Monitoring reports to determine the number of children that the county would need to move (either into relative homes or out of institution/group care) to meet their FFPSA goals.

Data Warehouse Videos

Video 1: New FFPSA Reports - This video takes you through the new FFPSA reports available in the Data Warehouse. The video goes through how to access the reports, how to run the reports, and how the reports can be interpreted.

Video 2: Kinship Care and Outcome Monitoring Reports - This video provides details on kinship care and outcome monitoring reports. It is recommended that you watch Video 1 first.

Statewide and Regional Data

Title IV-E Reimbursement Data

The Title IV-E Reimbursement Data report provides the amount of Title IV-E reimbursement received at the NYS and county level within a given Residential Rate Year; with breakouts provided by setting (e.g., institution, group residence, group home, agency operated boarding home, supervised independent living program) and case type (Article 10/child welfare, JD, PINS).

FFPSA Dashboard

The Dashboard provides an interactive tool for users to navigate regional / county FFPSA implementation data.

FFPSA Dashboard

FFPSA Outcome Monitoring Report

OCFS provides quarterly updates on the percentage of children living in certified foster boarding home, kinship foster home, institution/group care, supervised independent living program, and those in trial discharge. This data will help with monitoring your FFPSA congregate care and kin care goals.

2023: Q1 FFPSA Outcome Monitoring Report 2023 | Q2 FFPSA Outcome Monitoring Report 2023
2022: Q1 FFPSA Outcome Monitoring Report 2022 | Q2 FFPSA Outcome Monitoring Report 2022 | Q3 FFPSA Outcome Monitoring Report 2022 | Q4 FFPSA Outcome Monitoring Report 2022
2021: Q1 FFPSA Outcome Monitoring Report 2021 | Q2 FFPSA Outcome Monitoring Report 2021 | Q3 FFPSA Outcome Monitoring Report 2021 | Q4 FFPSA Outcome Monitoring Report 2021
2020: Q1 FFPSA Outcome Monitoring Report 2020 | Q2 FFPSA Outcome Monitoring Report 2020 | Q3 FFPSA Outcome Monitoring Report 2020 | Q4 FFPSA Outcome Monitoring Report 2020
2019: Q1 FFPSA Outcome Monitoring Report 2019 | Q2 FFPSA Outcome Monitoring Report 2019 | Q3 FFPSA Outcome Monitoring Report 2019 | Q4 FFPSA Outcome Monitoring Report 2019

New York State Statewide Foster Care System Quarterly Capacity Report

Statewide Aggregate Capacity Report

This report provides the number of homes and the number of beds for non-relative and relative foster boarding homes and for congregate care.

Year: 2019 Q1-Q4 Foster Care Capacity Report | 2020 Q1-Q4 Foster Care Capacity Report | 2021 Q1-Q4 Foster Care Capacity Report | 2022 Q1-Q4 Foster Care Capacity Report | 2023 Q1-Q4 Foster Care Capacity Report

By Region and By County Capacity Report

This report provides the number of relative and non-relative certified/approved homes and beds and the number that has been active in the last 6 months.

Year: 2019 Q1-Q4 Active Foster Home Report | 2020 Q1-Q4 Active Foster Home Report | 2021 Q1-Q4 Active Foster Home Report | 2022 Q1-Q4 Active Foster Home Report | 2023 Q1-Q4 Active Foster Home Report

Aggregate MAPS Care Days Data by District

The Aggregate MAPS Care Days report will tell you the number of children counted and the number of days in care in each of the following setting types: foster boarding home, approved relative home, adoptive home, institution, group residence, group home, supervised independent living (SILP), agency operated boarding home, and other setting over time. Data is updated annually.

Relative Trend Report

The Relative Trend Report provides detailed information about the number of children admitted and/or discharged to different types of relative placements from 2018 to the most recently available year. Included in the report are: children placed with relatives at initial admission; those admitted to different types of relative care, including direct placement; those discharged to relatives, including discharges to KinGAP. Data is updated annually.

Kinship Care Updates

This provides information on the following on kinship care: (a) Kinship Care 101; (b) NYS Performance Monitoring & Historical Trends; and (c) Data resources to support local goal setting/monitoring.

Kinship Webinar June 2020

Children in Care and Custody (All Statuses) by Setting Type

This report provides a point-in-time look at all children in care on a specific date, and can be used to understand the demographics and histories of children in care on any given day. The report is broken out by setting type (e.g., certified foster boarding home, kinship foster home, institution, group home, group residence, agency operating boarding home, supervised independent living program, and those in trial discharge), allowing for comparisons among these groups. Other variables in this report include demographic information, case type, case status (child is in 24-hour care or absent), child goal, time in facility and time in care.

2023: Q1 Children in Care and Custody (All Statuses) by Setting Type 2023 | Q2 Children in Care and Custody (All Statuses) by Setting Type 2023
2022: Q1 Children in Care and Custody (All Statuses) by Setting Type 2022 | Q2 Children in Care and Custody (All Statuses) by Setting Type 2022 | Q3 Children in Care and Custody (All Statuses) by Setting Type 2022 | Q4 Children in Care and Custody (All Statuses) by Setting Type 2022
2021: Q1 Children in Care and Custody (All Statuses) by Setting Type 2021 | Q2 Children in Care and Custody (All Statuses) by Setting Type 2021 | Q3 Children in Care and Custody (All Statuses) by Setting Type 2021 | Q4 Children in Care and Custody (All Statuses) by Setting Type 2021
2020: Q1 Children in Care and Custody (All Statuses) by Setting Type 2020 | Q2 Children in Care and Custody (All Statuses) by Setting Type 2020 | Q3 Children in Care and Custody (All Statuses) by Setting Type 2020 | Q4 Children in Care and Custody (All Statuses) by Setting Type 2020
2019: Q1 Children in Care and Custody (All Statuses) by Setting Type 2019 | Q2 Children in Care and Custody (All Statuses) by Setting Type 2019 | Q3 Children in Care and Custody (All Statuses) by Setting Type 2019 | Q4 Children in Care and Custody (All Statuses) by Setting Type 2019

Number of Children in Care and Custody (in 24-hour Care and Absent Status) by County and Agency

These reports provide a point-in-time look at all children in care and is organized first by home county and then by voluntary agency (or first by voluntary agency and then by home county), allowing users to see how many children from each county are housed within a particular agency on a specific date. The report also provides break outs by setting type (e.g., certified foster boarding home, kinship foster home, institution, group home, group residence, agency operating boarding home, supervised independent living program, and those in trial discharge), allowing for comparisons among these groups. Other variables in this report include demographic information, case type, case status (child is in 24-hour care or absent) and by gender.