Office of Children and Family Services

Employment Opportunities

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Secretary 2

Application Due
2/14/2018 11:59:59 PM
Capital View Office Park
Child Welfare & Community Services
52 Washington Street
Rensselaer, NY 12144
Salary Grade/Range Grade: SG-15 Salary: $49083-61300
Contingent Permanent
Duties Provide support to the Associate Commissioner for Prevention, Permanency, and Program Support, and Staffing Resources, as well as other Bureau staff. Act as back-up to Deputy Commissioner’s secretary, and other Division secretaries, as needed. Attend to routine office matters. Coordinate projects, due dates, and calendars with other CWCS and executive staff. Write routine correspondence/emails. Edit and proofread assignments from other staff as needed. Coordinate travel and lodging paperwork and arrangements for staff; prepare expense reports in SFS upon completion of trip. Coordinate schedules and collect and submit weekly itinerary of staff. Portray a positive image for the Office when called upon to gather information, attend meetings, assist other offices and CWCS staff. Coordinate and compile projects as needed for supervisors’ review. Assist with large meetings – set-up, registration, materials, etc. Order office supplies through CO Supply and the SFS purchasing system. Assist other Division and agency secretaries with phone coverage and large projects as needed. Receive and assign general FOIL and PIO Request assignments for CWCS, track due dates and completion of requests. Act as both Division Asset Coordinator and Local Asset Coordinator for home office; coordinate yearly inventory. Act as liaison with Management Services on routine office issues that require attention. Act as Training Coordinator for Deputy Office staff. Assist with Forms coordinator that pertain to this office. Complete clerical functions and ongoing work for CWCS Staffing Resources. Screen incoming mail, calls, and emails; respond appropriate and in a timely manner. Maintain electronic calendars and files. Complete forms and letters as needed during hiring or leaving process of staff. Act as Authorized Requestor for Division with ITS. Onboard/offboard staff as well as coordinating other ITS requests. Assist with requests for electronic equipment and follow-up with ITS. Additional duties will be discussed in detail during the interview.
Minimum Qualifications
One year of permanent competitive service as a Secretary 2 or eligible for transfer via Section 70.1 of Civil Service law.
Additional Info Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at
Application Due 2/14/2018 11:59:59 PM
To Apply Qualified candidates should send a resume and cover letter giving the Title, Location, and EOA Number (shown below) of the position being applied for to:

New York State Office of Children and Family Services

Bureau of Personnel, EOA # 18-61
North Building, Room 231
52 Washington St.
Rensselaer, NY 12144

Or send by email to:

Important: Please provide your email address and your work, home and cell phone numbers. In order to qualify you for the position when you have current or prior New York State employment, you may be contacted by OCFS Personnel for your social security number to confirm your employment history.

OCFS Job Application

Contact Information< Phone:  (518) 473-7936
Fax:      (518) 474-0017
Fees Some positions may require credentials or a background check to verify your identity.

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