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Award Application Packages
These application packages include downloadable applications and instructions that legislative grant awardees must use in preparing contract awards. Please note that these applications and instructions are fillable online and signed hard copies must be submitted to OCFS. All documents submitted to OCFS for processing must include appropriate signatures by authorized parties.
Awards $10,000 and Under
Awards $10,001 to $50,000
Legislative Claim Packages
The legislative claim package includes instructions for how to correctly submit a claim for payment. The claim package includes several documents which must be submitted in order for the claim to be processed. Please read the instructions carefully to ensure the claim is completed properly.
Important Notice
All OCFS contracts, whether their term remains on-going or has ended, require that the contractor retain certain claim documentation for the balance of the calendar year in which it was produced, and for a period of six years thereafter. Although not required, OCFS recommends that contractors retain claim records for a period of 10 years after the end of the calendar year in which the payment was made, as the statute of limitations for the New York False Claims Act is ten years.
Questions when completing the claim should be directed to the assigned contract manager. If the contract manager is not known, please call 518-486-7224 to request the name of the contract manager. Be sure to have the contract number available when you call.
Claims are required to include:
- Claim for Payment Form
- Legislative Grants Expenditure Claim Report (and supporting documentation if contract is over $20,000)
- Project Report - At the end of the contract, the Results of the Project must be submitted within the final Project Report.
Contracts with a value of $20,000 or below may submit requests for payment and associated paperwork via e-mail to LGUClaims@ocfs.ny.gov. Claims submitted electronically should not be mailed as well unless requested.
- Legislative Claim Instructions
- Legislative Grants Expenditure Claim Report (PDF)
- Legislative Grants Expenditure Claim Report (Excel)
- Claim For Payment
- Project Report
Contracts Formerly in Grants Gateway System - Legislative Claim Package
If you need to complete a claim for a contract that was created in the Grants Gateway (and now included in the Statewide Financial System Grants Module), please contact Altamiece Robertson at 518-474-5641 or Matt Jones at 518-474-2883 or you may call the main Contract Management phone line at 518-486-7224. Be sure to have the contract number available when you call.