Legislative Initiatives

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Process Flowchart and FAQ

New Pre-qualification Requirement

All Legislative Grants over $5,000 are required to have a prequalified status in the Statewide Financial System (SFS) before a grant can be approved by OCFS. The prequalification process was previously conducted within the Grants Gateway System but formally moved into SFS on January 16, 2024. Any questions or issues accessing SFS or completing the prequalification process should be directed to the SFS Help Desk at (855) 233-8363 or via email at helpdesk@sfs.ny.gov. Additional information on the SFS qualification process is available here.

Award Application Packages

These application packages include downloadable applications and instructions that legislative grant awardees must use in preparing contract awards. Please note that these applications and instructions are fillable online and signed hard copies must be submitted to OCFS. All documents submitted to OCFS for processing must include appropriate signatures by authorized parties.

Legislative Claim Packages

The legislative claim package includes instructions for how to correctly submit a claim for payment. The claim package includes several documents which must be submitted in order for the claim to be processed. Please read the instructions carefully to ensure the claim is completed properly.

Important Notice

All OCFS contracts, whether their term remains on-going or has ended, require that the contractor retain certain claim documentation for the balance of the calendar year in which it was produced, and for a period of six years thereafter. Although not required, OCFS recommends that contractors retain claim records for a period of 10 years after the end of the calendar year in which the payment was made, as the statute of limitations for the New York False Claims Act is ten years.

Questions when completing the claim should be directed to the assigned contract manager. If the contract manager is not known, please call 518-486-7224 to request the name of the contract manager. Be sure to have the contract number available when you call.

Legislative Claim Package for contracts not claimed in SFS or formerly claimed in Grants Gateway

Claims are required to include:

Contracts with a value of $20,000 or below may submit requests for payment and associated paperwork via e-mail to LGUClaims@ocfs.ny.gov. Claims submitted electronically should not be mailed as well unless requested.

Contracts Formerly in Grants Gateway System - Legislative Claim Package

The Legislative claim documents below are to be used with Office of Children and Family Services (OCFS) contracts formerly managed within the Grants Gateway system. Please contact OCFS to help guide you through the claiming process after January 16th, 2024.

Claims are required to include:

All claim forms and supporting documentation submitted via the Grants Gateway are required to be mailed to:

New York State Office of Children and Family Services
Bureau of Contract Management
52 Washington Street, 202 South
Rensselaer, NY 12144 – 2796

Claim Documents