Contract Development & Management

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Executive Order No. 6

Pursuant to the requirements of Governor David Paterson’s Executive Order No. 6, the Office of Children and Family Services (OCFS) will make available upon request, a copy of any and all Qualified Personal Service Contracts (QPSC) and associated amendments that are subject to reporting to the Governor’s Task Force on Personal Services Contracting [more info].

Minority and Women-Owned Business (MWBE) Program - AND - MWBE Appendix (Required MWBE Forms)

OCFS’s Master Goal Plan provides an overview of the agency’s Minority and Women-Owned Business (MWBE) Program. This includes a description of the agency’s procurement strategy, exclusion list, and outreach efforts. The Annual Goal Plan Update provides the current agency budget and MWBE Goal data. It also includes updates to the procurement strategy and MWBE program staff contact information. We encourage all potential contractors/vendors to review these documents and forward any questions to ContractCompliance@ocfs.ny.gov.

The OCFS presentation, Understanding MWBE Compliance, explains non-personal service discretionary spending and provides examples of goods and services that can be purchased through certified MWBE businesses. Contractors with further questions or who require assistance in locating certified MWBEs may contact the Bureau of Contract Management Contract Compliance Unit at ContractCompliance@ocfs.ny.gov.

Appendix MWBE (for non-grant contracts) and Attachment MWBE (for grant contracts), entitled Participation by Minority and Women-Owned Business Enterprises: Requirements and Procedures, outlines the general provisions and goals of New York State Executive Law Article 15-A. These documents also contains links to the MWBE and Equal Employment Opportunity (EEO) forms required for contracting with this agency.

Disproportionate Minority Representation (DMR) in the Child Welfare and Juvenile Justice System

Disproportionate Minority Representation (DMR) or disproportionality occurs when the percentage for the representation of a particular minority group (racial, ethnic) involved with a service system, is significantly higher or lower than that group's percentage or representation in the general population. Disproportionality has implications across all services administered by OCFS (i.e., child welfare, juvenile justice, child care, youth development, and those services for the blind and visually impaired). In some of these service categories disproportionality manifests itself by over-representation of racial/ethnic groups, and in other service categories it is manifested by under-representation of racial/ethnic groups. For more information regarding DMR and data in New York State, see Section Seven of the OCFS Grant Request For Proposal.

Contractor Resources

Contracting Review Guide – The Contracting Review Guide (CRG) was developed to provide a standardized contract process guide to our Not-For-Profit contractors. The CRG will provide clear criteria with program specific instructions as well as visual samples of how a contract should look upon its completion.

The CRG will assist OCFS and our not-for-profit contractors with processing contracts on time, resulting in the delivery of needed services to NYS children and families.