Recurrence of Maltreatment Reports

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Background of the Reports

These three reports identify children who are part of the recurrence data indicator as defined by ACF's Children's Bureau. The recurrence data are part of the state Child and Family Services Review (CFSR) data profile. During the on-site case readings all applicable cases were rated as 'substantially achieved'. However, New York State was found not to be in substantial conformity on Safety Outcome S1 because our data did not meet the national standard for this data indicator. The national standard is 6.1% and New York's rate is 13.5%, per the official Data Profile using 1999 NCANDS data.

Purpose of the Reports

OCFS is, through its PIP (Program Improvement Plan), identifying policy, programmatic and practice steps to be taken to reduce this ratio. This series of Recurrence Reports is intended to help identify potential systemic factors contributing to the recurrence of these children by looking at the allegations in the multiple reports. Are the same allegations continuing to be reported? Because child level information is also provided, reviewing other dynamics on a case-by-case basis is possible. Only key pieces of information are presented. Details of the CPS reports are available in CONNECTIONS and/or the local case records.

Report Descriptions

The recurrence of maltreatment data indicator is derived from our NCANDS submission. The following definition is used by the Children's Bureau for recurrence. The universe (or base population) is a count of unique (distinct) children with a substantiated allegation in an indicated report that was reported in the first six months of the year. From that population a child is counted as an instance of 'recurrence' if the child has another substantiated allegation in an indicated report and the date of the second oral report is within 2 to 183 days of the oral report of the first report.

There are currently three recurrence-related reports in the Data Warehouse.

CFSR 2000 Recurrence by District

This report lists the recurrence rate for each district. Since the report displays aggregate numbers, it can be viewed by all users who have access to the OCFS Data Warehouse. Numbers for the numerator and denominator for the rate calculation are displayed as well as the recurrence rate itself.

Districts can drill down to their child specific data by double-clicking on the column labeled 'County Code' or by clicking once on the desired county code and then clicking once on the Drill Through symbol on the tool bar. At this point, security rules are applied so that districts can see only their own data. Voluntary agencies cannot drill through.

CFSR 2000 District Specific Recurrence Summary

This report lists the children who comprise the recurrence calculation. In the column labeled 'Recurrence' a child who meets the criteria for recurrence has the word 'Yes' as an entry. Children who are only in the base population and did not have a second report have no entry in that column. The child's Person Id from CONNECTIONS is displayed along with the child's name.

Districts can then drill down to get some report level data. These are the reports that met the criteria for the recurrence definition and the relevant reports for this child plus any other report that the child was a member of in the NCANDS submission. For example, the child may be part of another indicated report but does not have substantiated allegations in this report. In that case, there will be blanks in the Substantiated Allegations columns. Double-click on the column labeled 'Child PID' or click once on the desired county code and then click once on the Drill Through symbol on the tool bar. At this point, security rules are applied so that districts can see only their own data Voluntary agencies cannot drill through.

CFSR 2000 Recurrence Indicated Reports Detail

This reports lists key pieces of information so that further analysis can be done. The CONNECTIONS Case ID and Report ID, which is the Investigation Stage ID, are listed to get more detailed information via CONNECTIONS. Intake Stage Start Date (date of the oral report) and Investigation Stage Close Date (date of the determination) are listed to provide some time parameters. And, the Substantiated Allegations are shown so that users can begin to see what allegations have been substantiated for this child.

Users of the Data Warehouse have access to the reports through Impromptu by following these steps:

  1. Login to Citrix
  2. Double click the Impromptu icon on the Citrix desktop.
  3. Inside Impromptu, point to File -> Open.
  4. In the Open dialog box navigate to Cognos Cubes\DataWarehouse\Pre-defined User Reports.
  5. Open the CFSR Program Improvement Plan folder.
  6. Select any report that ends in *.imr and click to open.