Office of Children and Family Services

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Title IV-E

Title IV-E Training Information

What type of eligibility training is available through OCFS?

The NYS OCFS Bureau of Training offers a virtual classroom service called iLinc for State and Local District Staff, Voluntary Agency Staff, Foster Parents and Mandated Reporters.

iLinc, also referred to as LearnLinc (LL), allows instructors and OCFS trainees from across the state to gather in a classroom environment using their desktop computers. Instructors and trainees can speak to each other while viewing common content on their computer screens. All a trainee needs is a networked computer, a headset with microphone, and the iLinc software installed on their machine.

To attend an iLinc course, you will need a headset/microphone and software. If you are unsure of what type of headset/microphone you should get, refer to the iLinc headset information sheet. Be sure to get a headset/microphone for use with a computer, not with a telephone. Prerequisites: Participants must have completed Introduction to LearnLinc. See the current schedule of 2017 iLinc trainings and the tentative 2018 schedule.

Current Eligibility iLinc Trainings

Title IV-E

This course will familiarize staff with the eligibility rules for Title IV-E and the required documentation. It should help workers improve their ability to apply the correct rules and request/obtain the appropriate documentation when making eligibility determinations and authorizations.

Purchase of Services (POS) Coding for Title IV-E Programs

The New York State Office of Children and Family Services is pleased to announce the offering of a new child welfare eligibility class, “Purchase of Services (POS) Coding for Title IV-E Programs.” The targeted audience is local district child welfare service workers, staff who work on Title IV-E foster care, adoption, and KinGAP eligibility determinations, and fiscal staff who review authorizations to determine appropriate expenditures and reimbursement.

This class will provide direction based on federal policies regarding expenditures eligible for Title IV-E reimbursement and the proper Welfare Management System (WMS) POS type codes to be used for such expenditures. It will also include instructions on how to appropriately document Title IV-E eligible purchase of services.

The training will include a discussion regarding inappropriate authorizations and the inappropriate use of purchase of services type codes to claim Title IV-E foster care reimbursement for expenditures that are not allowable under the Title IV-E funding category.

The first offerings of the 2017 classes are scheduled for October 25, 2017 and November 8, 2017 from 9 a.m. to noon. There will be a limited number of offerings after that date and prior to the year’s end, so register today! For more information, visit the HSLC training site: https://www.hslcnys.org/hslc/. Additional classes are scheduled to start in January 2018 and will soon be posted in HSLC.

Title IV-E Adoption Assistance

This course will familiarize staff with the eligibility rules and the required documentation for Title IV-E Adoption Assistance, the State Adoption Subsidy and Non-recurring Adoption Expenses. It should help workers improve their ability to apply the correct rules and request/obtain the appropriate documentation when making eligibility determinations and authorizations.

TANF-EAF

This course will familiarize staff with the eligibility rules for TANF-EAF and the required documentation. It should help workers improve their ability to apply the correct rules and request/obtain the appropriate documentation when making eligibility determinations and authorizations.

Title XX - Below 200%

This course will familiarize staff with the eligibility rules for Title XX Below 200% of Poverty and the required documentation. It should help workers improve their ability to apply the correct rules and request/obtain the appropriate documentation when making eligibility determinations and authorizations.

Non Reimbursable

An iLinc training course for the Non Reimbursable (NR) report has been developed. The goal of the training is to reduce claiming disallowances and improve the overall fiscal claiming process associated with foster care services provided to children and families across the districts. The training is for those staff, at the local district level, that is responsible for reviewing the NR report for the purpose of reducing claiming disallowances The course objectives include an understanding of the NR report, the relationship between systems, recognizing those entries on the NR report that are inappropriate, correcting inappropriate entries through data base (WMS, CCRS, and CONNECTIONS) edits and reducing claiming disallowances for Title IV-E and Non Title IV-E.

Bridging Services Eligibility and Fiscal Claiming

This course provides a brief description of Child Welfare Programs and the funding streams available with emphasis on accurate eligibility coding in WMS and CCRS and maximizing local claiming. This course is meant to bridge the gap between Child Welfare Eligibility and Fiscal Claiming. The expectation is that staff will leave with a better understanding of how eligibility work processes impact fiscal claiming and how fiscal claiming impacts reimbursement. As part of the training, corresponding schedules (Schedules G and H) will be reviewed.