Office of Children and Family Services

Division of Child Care Services

Letters to Providers

2017

Dear Provider Letter – October 2017

Dear Provider Letter – August 2017

Dear Provider Letter – July 2017

Legally-Exempt Child Care Providers: Mandated Training Requirement Added to Child Care Regulations - March 2017

Letter to Providers: Mandated Training Requirement Added to Child Care Regulations - March 2017

This is an update on the federal Child Care and Development Block Grant (CCDBG) pre-service/orientation health and safety training requirements and the due date for compliance.


2016

National Preparedness Month (NPM) Letter - September 2016

Dear Provider Letter - September 2016

This letter is issued jointly by DCCS and SED to SACC programs located in public school buildings as it relates to building and equipment issues.

Dear Provider Letter - May 2016

This letter is issued to child day care programs and includes information on scholarships for CPR and first aid training, addressing challenging behavior, pool season, carbon monoxide detectors, and other resources.


2015

December 2015 Dear Provider Letter

This letter is issued to day care centers and school age child care programs that operate in a public school building to clarify requirements for emergency relocation sites and access to food when sheltering in place.

October 2015 Dear Provider Letter

Includes a version for home based programs and one for centers.

The Provider’s edition for group and family day care programs includes: important training information for owners of multiple programs, changes to the contracted First Aid/CPR training vendor, NY-Alert, winter preparedness, counting UPK children, clarification on administration of medication and more.

The Director’s edition for day care centers, school age child care programs and small daycare centers includes: clarification on administration of medication, requirements for interns, changes to the contracted First Aid/CPR training vendor, UPK children in school age programs, NY-Alert, winter preparedness, training resources and more.

April 2015 Dear Provider Letter

This letter contains information for family day care and group family day care programs.  The topics include:  Aspire update,  supervision reminder, training announcements, Information concerning the cloud, shelter in place annual requirement,  resources for families, fire extinguisher and carbon monoxide warnings and a reminder of required training deadline for all owners of multiple programs .

This letter contains information for day care centers programs, school age child care programs, and small day care centers. The topics include: Getting ready for new regulations, meal planning toolkits, Aspire update, posting on prohibition of firearms, supervision reminder, training announcements, Information concerning the cloud, shelter in place annual requirement, field trip requirements, resources for families, fire extinguisher warnings.


2014

December 2014 Dear Provider Letter

This edition features two versions, a version for family based programs and a version for center based programs.

The Provider’s Edition for Group and Family programs includes the following information and resources:

  • NEW Law Requiring the Posting of Inspections;
  • NEW First Aid/CPR contract with the National Safety Council;
  • Winter Safety;
  • Training Opportunities;
  • Ebola Virus Information; and
  • Reminders and Updates pertaining to the new regulations that became effective May 1, 2014.

The Director’s Edition introduces the new DCC/SACC/SDCC regulations which were adopted on November 19, 2014. Also included you will find information and resources on:

  • Pest Management Survey;
  • NEW Law Requiring the Posting of Inspections;
  • NEW First Aid/CPR contract with the National Safety Council;
  • Winter Safety;
  • Training Opportunities; and
  • Ebola Virus Information.

October 2014 Dear Provider Letter

Includes the following information and resources: Cold & Flu season, Head Lice, Immunizations, Healthy Eating; On-line training credit; Exit Interviews; Fire Drills; Reminders and Updates pertaining to new requirements that became effective May 1, 2014.

April 2014 Dear Provider Letter

This letter contains important information regarding changes to family and group family day care regulations. New family and group family regulations become effective May 1, 2014. This letter covers only some of the changes in regulation such as: Shelter in place, training, multiple programs, screen time, record keeping, and supervision.

January 2014 Dear Provider Letter

This letter contains important information regarding proposed changes to day care center, school age child care, and small day care center regulations.


2013

Dear Provider - November 2013

The purpose of this letter is to provide guidance about the New York State Justice Center and clarify how it affects your day care program’s employment process.

Dear Provider - July 2013

Funding is available for repairs, renovations and rebuilding of child care facilities in both family-based and center-based programs. THE DEADLINE FOR SUBMITTING THE APPLICATION IS 3:00 PM ON AUGUST 30, 2013!

Dear Provider - June 2013

This letter provides information on the ways for the public to comment on the proposed changes to Part 413 Definitions, Part 417 Family and Park 418 Group regulations. The letter also provides information on the important proposed changes that will strengthen health and safety standards, add recently adopted law, and make the regulations easier to understand.


2012

December 2012 - Dear Colleague Letter

Education Incentive Program, E-Learning, Child and Adult Care Food Program, CACFP, Mandated phone number for State Cetnral Register of Child Abuse and Maltreatment, walking aids, third shift, snow, crib, Consumer Product Safety Commission, Influenza, flu, medication administrants

December 2012 - Dear Provider - Superstorm Sandy Guidance

For child day care providers affected by Superstorm Sandy: The Division of Day Care Services  (DCCS) is mailing  this letter on December 7, 2012,  which is  packed with resource information, to make sure you are aware of what help and support is available to you in your area of the state.   The Federal Emergency Management Agency (FEMA) is offering disaster assistance.  If you have insurance, FEMA may provide assistance  that may cover damages that your insurance doesn’t. That is why all  individuals affected by Superstorm Sandy are urged by FEMA to apply for assistance.

May 2012 - Dear Provider Letter

Topics include: Required documents at the two year mark, cribs, waiver requests, new on-line training topic, fraud, training reminder, Educational Incentive Program Funding, Medication Administration Training, pools.


2011

December 2011 - Dear Provider Letter

Dear Provider - This letter was mailed to all Upstate (including Long Island) enrolled legally exempt in-home and family child care providers. Topics include; CSEA dues, obesity prevention and safe sleep practices.

December 2011b - Dear Provider Letter

This letter was mailed to all NYC family and group family child care providers, upstate day care centers and all registered school age child care programs. Topics include; Obesity Prevention, safe sleep practices, required CPR and first aid, inspections and immunization survey.

December 2011c - Dear Provider Letter

This letter sent to family and group family providers in upstate counties and long island - Union Dues, Obesity prevention, safe sleep practices, required CPR and first aid training and an immunization survey update.

August 2011 - Dear Provider Letter - CCTA-immunizations and Local Codes

April 2011 - Dear Provider Letter - Clearances and Updates

February 2011 - Dear Provider Letter


2010

For Family-Based Providers

For Day Care Center and School Age Child Care Providers


2009


2008

  • July 2008 - (FDC and GFDC)- Training requirements and forms/ Who Can fingerprint/ Insurance videoconference
  • July 2008 - (DCC and SACC) Training requirements and forms/ Who can fingerprint/ Playground safety

2007

  • December 2007 - Consumer Protection Board’s Toy Safety Inventory Checklists

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