Office of Children and Family Services

Contracts, Grants, and RFPs

Contracts, Grants, and RFPs

Superstorm Sandy Block Grant Funding:

Superstorm Sandy's devastating power impacted the lives of millions of New Yorkers and caused damage and suffering in hundreds of communities across the State. The storm and its aftermath exacerbated the needs of the State’s health and human service providers, including child care providers. To address the needs of child care facilities and others who were impacted by Superstorm Sandy and the children they serve, the State of New York will distribute $200,034,600 in federal Superstorm Sandy Social Services Block Grant funding through an application process.

Click here for a list of the preliminary awards.

Legislative Member Award Contract Application Packages

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Legislative Grant Award Contract Application Packages provide Legislative Grant Awardees downloadable Application and Instruction documents for use in preparing Contract Awards. Downloaded documents must be used: please note that the documents are interactive. These forms must be submitted hard copy to OCFS for processing, consistent with the directions, as original signatures are required. These documents are for use with Legislative Grant Awards only. All documents submitted to OCFS for processing must be accompanied by a copy of the Award Letter and include appropriate signatures by authorized parties

Legislative Grant Awards $10,000 and under

Legislative Grant Awards $10,001 through $50,000

Legislative Grant Awards over $50,000

Important Notice for Current Contractors

Please be reminded that all OCFS contracts, whether their term remains on-going or has ended, contain a requirement in Attachment A-1 that the contractor retain certain claim documentation for the balance of the calendar year in which it was produced, and for a period of six years thereafter.

Although not required, the Office recommends that contractors retain claim records for a period of ten (10) years after the end of the calendar year in which the payment was made, as the statute of limitations for the New York False Claims Act is ten years.

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Legislative Claim Package

The Legislative Claim Package provides forms and instructions for Contractors requesting an advance and filing an expenditure claim. The claim package includes the following documents: Legislative Claim Instructions, Financial Documentation Report, Claim for Payment and Project Report.

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Online Bidders List

Allows organizations to register online to receive notifications of OCFS grant, services for the blind, and other non-grant (e.g., consultant services, legal services, etc.) bidding opportunities based on service category preferences selected during registration.

Online Bidders List

Requests for Proposals (RFPs)

Current RFPs and awards.
Requests for Proposals (RFPs)

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Contract Management System (CMS)

Web-based, .NET application designed to allow OCFS contractors to develop their contracts on-line; including an electronic signature feature, submit financial claim information electronically, develop budget modifications as necessary and obtain information on payment status.

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Executive Order No. 6 OCFS Web Posting

Pursuant to the requirements of Governor Paterson’s Executive Order No. 6, the Office of Children and Family Services (OCFS) will make available upon request, a copy of any and all Qualified Personal Service Contracts (QPSC) and associated amendments that are subject to reporting to the Governor’s Task Force on Personal Services Contracting.  These contracts include the following:

  • All Task Orders related to the OCFS Personal Services Solicitation contract.  The vendor companies that are participants in this contract are: Trigyn Technologies, Inc; Keane, Inc.; PSI International, Inc.; MVP Consulting Plus, Inc.; CMA Consulting Services and Ajilon, Inc.
  • Microsoft Consulting Services
  • Angarai International, Inc.
  • IS Consilium, Inc.
  • Knowledge Builders, Inc.
  • Medetec Consulting Services, Corp.

Requests for this information should be submitted to:  The Public Information Office, Office of Children and Family Services, 52 Washington St., Rensselaer, NY 12144 or by submitting a request to the following email address:

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Performance and Outcome-Based Provisions for TANF-Funded Programs

TANF-Funded Programs performance data, as well as updated allocations, to providers broken down by state fiscal year, including award amounts, contract periods, program sites, locations served, and spending information.

Performance and Outcome-Based Provisions for TANF-Funded Programs

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Grantee Provider Manual (PDF)

Contains OCFS' policies and procedures governing contractual agreements designed to provide instructions to our not-for-profit, for-profit, governmental and educational contractors. Areas covered by this document include contract implementation, contract payments, including instructions on how to prepare a voucher, contract changes, reporting, and monitoring.
Grantee Provider Manual (PDF)

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SFS Contract Processing and Contract Payment Timeline

On April 1, 2012 the Office of State Comptroller (OSC) will transition to the new Statewide Financial System (SFS).  The implementation of SFS will affect how contract and related contract tasks, including payments, are processed in the OCFS Contract Management System (CMS).  The information below (SFS/Contract Processing and Contract Payment Timeline) should be used as a guide for CMS users as they prepare for the upcoming transition to SFS.

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Minority and Women-Owned Business (M/WBE) Program - AND - M/WBE Appendix (Required M/WBE Forms)

OCFS’ Master Goal Plan provides an overview of the agency’s Minority and Women-Owned Business (M/WBE) Program.  This includes a description of the agency’s procurement strategy, exclusion list, and outreach efforts.  The Annual Goal Plan Update provides the current agency budget and MWBE Goal data.  It also includes updates to the procurement strategy and MWBE program staff contact information. We encourage all potential contractors/vendors to review these documents and forward any questions to

The OCFS presentation, Understanding MWBE Compliance, explains non-personal service discretionary spending and provides examples of goods and services that can be purchased through certified M/WBE businesses.  Contractors with further questions or who require assistance in locating certified M/WBEs may contact the Bureau of Contract Management at 518-473-8345.

The M/WBE Appendix entitled "Participation by Minority Group Members and Women with Respect to State Contracts: Requirements and Procedures" outlines the general provisions and goals of New York State Executive Law Article 15-A. The Appendix also contains links to the M/WBE and Equal Employment Opportunity (EEO) forms required for Contracting with this agency.

Disproportionate Minority Representation (DMR) in the Child Welfare and Juvenile Justice System

Disproportionate Minority Representation (DMR) or disproportionality occurs when the percentage for the representation of a particular minority group (racial, ethnic) involved with a service system, is significantly higher or lower than that group's percentage or representation in the general population. Disproportionality has implications across all services administered by OCFS, i.e child welfare, juvenile justice, child care, youth development, and those services for the blind and visually impaired. In some of these service categories disproportionality manifests itself by over-representation of racial/ethnic groups, and in other service categories it is manifested by under-representation of racial/ethnic groups. For more information regarding DMR and data in New York State, see Section Seven of the OCFS Grant Request For Proposal.

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Contracting Review Guide - The Contracting Review Guide (CRG) was developed to provide a standardized contract process guide to our Not-For-Profit contractors. The CRG will provide clear criteria with program specific instructions as well as visual samples of how a contract should look upon its completion.

The CRG will assist OCFS and our Not-For-Profit contractors with processing contracts on time, resulting in the delivery of needed services to NYS children and families.

REQUIRED Electronic Payments and Substitute Form W-9 – Pursuant to the Governor’s Office of Taxpayer Accountability, all State Agency and Authority contracts, grants and purchase orders executed after February 28, 2010 shall require acceptance of electronic payment (epay).  Additionally, as New York State proceeds with implementing the new Statewide Financial System, the Office of the State Comptroller (OSC) is preparing a centralized vendor file; vendors are directed to provide a Substitute Form W-9.

Read more on this subject…

Vendor Responsibility: New York State Finance Law requires that State agencies award contracts to responsible contractors, including but not limited to not-for-profit and for-profit vendors.  Vendor Responsibility will be determined based on the information provided by the vendor on the Vendor Responsibility Questionnaire Form, and a review of the most recently issued independently audited annual financial reports, that must be included with each renewal document.  OCFS will review the questionnaire, the audited financial statements and the other information provided before processing the renewal contract.  

Vendors are invited and encouraged to file the required Vendor Responsibility Questionnaire online through the Office of the State Comptroller (OSC) New York State VendRep System. The Online VendRep System offers an effective and time saving mechanism to maintain a current filing. To enroll in and use the OSC New York State VendRep System all vendors may view the VendRep System Instructions available at  For direct VendRep System user assistance, the OSC Help Desk may be reached at 866-370-4672 or 518-408-4672 or by email at

Vendors may also opt to file a paper questionnaire.  There are separate Vendor Responsibility questionnaires that are used by For-Profit businesses and by Not-For-Profit organizations.  These questionnaires can be found at the OCFS internet web site:

Procurement Lobbying Act was adopted on August 23, 2005. The law restricts any individual, entity or agent acting on behalf of such individual or entity (Offerer), from contacting a state agency for the purpose of influencing a procurement or the awarding of a contract during the period of time when the procurement is being advertised and the resulting contract or agreement is being approved. During the time period described above, the Offerer may only contact the individual which is designated in the solicitation document. Violations of the Procurement Lobbying Act may result in rejection of a contract award, and in the event of two findings within a four-year period, the Offerer/Bidder is debarred from obtaining governmental Procurement Contracts. Further information about these requirements can be found at the Advisory Council on Procurement Lobbying website at

Not-for-Profit Organization Board of Directors Training - OCFS is a member of the New York State Board Training Consortium. Members of the board of not-for-profit organizations are encouraged to attend free training offered by the Consortium through the Council of Community Services of NYS (CCSNYS). Further information about the training and the current schedule is available through the CCSNYS website.

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